Free labor cost calculator

Price the time a job takes across the whole crew. Add your estimate of employer costs to see a loaded labor cost you can use in a quote.

Free to use. No signup needed. Email your breakdown if you want a copy.

Your numbers

USD

Example inputs. Replace them with your own.

Count yourself if you work on the job.

Time each worker spends on this job, including setup and cleanup.

Include a wage for your own time. Use a loaded rate here if you know it.

Your estimate for payroll taxes, insurance, benefits, and other employer costs above wages.

Total labor cost

$240.00

Total worker-hours
8
Base wages
$200.00
Labor burden
$40.00
Loaded cost per worker-hour
$30.00

Labor burden is your estimate for employer costs on top of wages. Overtime premiums are not calculated.

How to calculate it

Labor cost = workers × hours per worker × hourly wage × (1 + labor burden ÷ 100)

A worked example

Two workers spending four hours each at $25 an hour earn $200 in base wages. A 20% labor burden adds $40, bringing total labor cost to $240 and the loaded hourly cost to $30 per worker.

Count worker-hours, not just elapsed time

A four-hour job with two workers uses eight worker-hours. Enter the time each worker spends on the job. If hours or pay differ across the crew, calculate each group separately and add the results.

Use your own labor burden

The example percentage is an illustration. Your actual employer costs depend on your location, coverage, benefits, and business. Use your payroll and insurance records to estimate the percentage above base wages.

Carry labor into the full job price

Labor cost is one part of a quote. Add materials, travel, overhead, processing fees, and profit in the service price calculator. Use the loaded hourly rate there so you do not add the same burden twice.

Labor cost questions

What is loaded labor cost?
Loaded labor cost includes base wages plus the employer costs you enter as labor burden. This calculator multiplies wages by one plus that percentage.
Does the calculator include overtime?
No. Calculate regular and overtime hours separately using the relevant pay rates and add the costs. This tool does not determine overtime rules or rates.
Can I use it for my own time?
Yes. Enter one worker and a wage for your time. Keeping owner pay separate from profit helps you see whether a job pays for both your work and the business.
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