Free service price calculator

Work out what to charge for a job using your actual costs. Include your own time, choose a profit margin, and see what is left after payment fees.

Free to use. No signup needed. Email your breakdown if you want a copy.

Your numbers

USD

Example inputs. Replace them with your own.

Time each worker spends on this job, including setup and cleanup.

Count yourself if you work on the job.

Include a wage for your own time. Use a loaded rate here if you know it.

What you use on this visit, rather than the cost of a whole pack.

Fuel, parking, and paid travel time. Avoid counting wages twice.

A share of insurance, equipment, software, marketing, and other fixed costs.

Profit as a percentage of the final price, after entered costs and the payment fee.

Your percentage fee. Add any flat transaction fee to overhead.

Suggested price per visit

$166.67

Labor cost
$75.00
Supplies and materials
$15.00
Travel cost
$10.00
Overhead per job
$20.00
Total job cost
$120.00
Payment fee
$5.00
Profit after entered costs
$41.67

Before sales tax. Profit includes only the costs you entered. Include owner labor in wages and travel time in your job costs.

How to calculate it

Price = (labor + supplies + travel + overhead) ÷ (1 − margin ÷ 100 − payment fee ÷ 100)

A worked example

Three hours at $25, $15 in supplies, $10 in travel, and $20 in overhead cost $120. At a 25% profit margin and a 3% payment fee, the price is $166.67. About $41.67 is profit and $5 goes to processing.

Count the work around the job

Setup, cleanup, loading equipment, and customer messages use time too. Add job-related time to your hours or overhead. If two people work three hours each, that is six worker-hours.

Give each job a share of overhead

Divide monthly fixed expenses by a realistic number of paid jobs. For example, $600 a month spread across 30 jobs adds $20 per job. Use the break-even calculator to check whether your expected volume covers those costs.

Check the quote against the scope

This is a cost-based starting price, not a local market rate. Confirm the work, access, materials, and customer expectations before quoting. Compare the estimate with the actual time and costs after the job.

Service pricing questions

How do I calculate the price of a service?
Add labor, supplies, travel, and allocated overhead. Divide by one minus your desired profit margin and percentage payment fee, expressed as decimals. The result is a price before sales tax.
Is a 25% markup the same as a 25% margin?
No. A $100 cost with 25% markup sells for $125 and has a 20% margin. A 25% margin on that cost needs a $133.33 price before payment fees.
Should I include my own labor?
Yes. Include a wage for your time so that the profit estimate is left after paying you for the work. Otherwise unpaid owner labor can look like profit.
Costs and planningLabor cost calculatorEstimate total labor cost from crew size, job hours, hourly wages, and your labor burden percentage. Get worker-hours and loaded hourly cost.Pricing and profitProfit margin calculatorFind your profit margin, dollar profit, and equivalent markup from your selling price and costs. Use this free calculator for service jobs or products.Costs and planningBreak-even calculatorCalculate how many jobs you need each month to cover fixed costs. Enter your price and variable cost per job to see contribution and break-even revenue.

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